NTE QUICK TOOLS SPONSOR INVOICE AND PAYMENT STATUS TEMPLATE
Last reviewed: 2026-05-29
Production site: https://ntequicktools.pages.dev
Insertion order template: https://ntequicktools.pages.dev/advertising/sponsor-insertion-order-template.txt
Creative guidelines: https://ntequicktools.pages.dev/advertising/sponsor-creative-guidelines.txt
First-dollar evidence checklist: https://ntequicktools.pages.dev/advertising/first-dollar-evidence-checklist.txt

Purpose
- Use this plain-text template after a real sponsor asks to buy a small manually reviewed placement.
- This template helps the site owner separate quote, invoice, payment, placement, and proof states.
- This is not legal, tax, accounting, or payment advice.
- Do not publish a paid placement until the site owner has confirmed payment status and creative approval.

Invoice fields
1. Invoice ID:
2. Invoice date:
3. Due date:
4. Sponsor legal name:
5. Sponsor billing contact:
6. Sponsor billing email:
7. Sponsor billing address, if required:
8. Public brand / product name:
9. Destination URL:
10. Placement ID:
11. Placement page or section:
12. Campaign start date:
13. Campaign end date:
14. Package name:
15. Amount and currency:
16. Payment method selected by site owner:
17. Payment status: draft / sent / paid / refunded / canceled
18. Payment evidence reference:
19. Creative review status: pending / approved / rejected / needs revision
20. Publish status: not scheduled / scheduled / live / paused / complete

Owner-only payment boundary
- The site owner must choose the payment method and provide payment instructions directly.
- Do not ask Codex to fill bank, tax, identity, legal-country, payout, or private billing details.
- Do not paste private payment credentials, bank account numbers, identity documents, or tax IDs into this public repository.

Before sending an invoice
- Confirm the sponsor and destination URL are safe.
- Confirm the campaign does not involve fake rewards, fake codes, account selling, cheats, unsafe top-up, official impersonation, or copied official assets.
- Confirm the placement is clearly labeled Advertisement or Sponsored.
- Confirm the sponsor understands there is no traffic, click, conversion, ranking, or revenue guarantee.
- Confirm the IO template and creative guidelines have been reviewed.

What counts as first-dollar evidence
- A paid invoice, payment processor receipt, bank/merchant notification, AdSense estimated earnings, or affiliate-network revenue evidence controlled by the site owner.
- A copied inquiry, pitch response, draft invoice, or unsigned IO is not revenue.
- Public reports should summarize the revenue status without exposing private identity, bank, tax, payer, or payment credential data.

Post-payment placement checklist
- Payment status marked paid or approved by the site owner.
- Creative approved.
- Destination URL checked immediately before publishing.
- Disclosure label visible.
- Placement does not block checklist, code copy, reset, map, or navigation controls.
- Campaign added to response log and closeout CSV.
- Revenue proof stored privately by the owner.